Executive Coordinator

At Health at Home, we are committed to providing exceptional care and services that empower individuals to live independently in the comfort of their homes. CommonSpirit Health at Home’s mission is to make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable. We are seeking a dynamic, organized, and professional Executive Coordinator to support our Senior Leadership Team in our Corporate Office. If you're looking for an opportunity to make an impactful difference in a collaborative, fast-paced, and innovative healthcare environment, this is the perfect role for you!

As an Executive Coordinator at Health at Home, you will play a vital role in supporting the Senior Leadership Team. This multifaceted position involves providing high-level administrative assistance, managing projects, and ensuring smooth communication and operations within the corporate office. You will handle a range of confidential duties, including organizing meetings, preparing materials, conducting research, managing calendars, and providing executive-level project management and support. This role requires someone who is detail-oriented, proactive, and able to thrive both independently and within a team.

What We Offer:

• Comprehensive Benefits: Health, dental, and vision insurance, 401(k) with employer match, paid time off, and more.
• Collaborative Environment: Work alongside a passionate, driven team within a supportive and innovative company.
• Career Development: Opportunities for personal and professional growth, including training and advancement within Health at Home.

• Executive Support: Manage executive calendars, including scheduling meetings, coordinating travel, preparing detailed itineraries, and arranging logistics for events and appointments.
• Meeting Coordination: Assist in scheduling and organizing board meetings, including preparing agendas, minutes, and supporting materials such as financial statements and operational reports.
• Communication Liaison: Act as a communication coordinator, distributing relevant information, maintaining office records, and assisting in the preparation of documents and presentations for both internal and external audiences.
• Office Organization: Ensure office efficiency by maintaining a neat and organized environment, ordering supplies, and ensuring all records are securely stored and transferred according to company policies.
• Research and Analysis: Conduct research to support department initiatives, prepare data analysis, and design reports and presentations using Google Suite tools (Docs, Sheets, Slides).
• Event & Project Management: Coordinate logistics for events, including room set-ups, meal arrangements, and ensuring all necessary materials are available. Manage various projects, both independently and with a team of administrative assistants.

• Education: Bachelor’s Degree highly preferred. High School Diploma or equivalent required.
• Experience: A minimum of 5 years of high-level executive administrative assistant experience, ideally in a corporate or healthcare environment.
• Skills:
• Excellent written, verbal, and interpersonal communication skills.
• Proficient in Google Suite (Docs, Sheets, Slides, Chat, Google Drive).
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Ability to type 50+ words per minute.
• Experience handling confidential information with discretion.
• Prior experience in scheduling, managing travel, and coordinating meetings or events.