Executive Coordinator to SVP VP
The posted compensation range of $25.25 - $36.61 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
Responsibilities
Position Overview
The Executive Coordinator provides high-level administrative support to the VP of Talent, Learning and Capabilities Delivery, VP of Talent, Stewardship, and Planning and the VP of Learning, Culture and Employee Experience, ensuring smooth operations and effective coordination of executive activities. This role involves managing complex schedules, handling sensitive information, preparing reports, and serving as a key liaison between the executive team and internal/external stakeholders.
Key Responsibilities
- Administrative Support: Manage executive calendars, coordinate meetings, and schedule appointments. Prioritize and ensure the timely response to inquiries and requests.
- Communication Management: Draft, proofread, and edit emails, reports, presentations, and other communications on behalf of executives. Maintain confidentiality of sensitive information.
- Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and follow-up actions. Attend key meetings to take minutes and ensure follow-up on action items.
- Travel Arrangements: Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.
- Liaison Role: Serve as the point of contact for internal teams, external partners, and stakeholders, ensuring clear communication and appropriate follow-up.
- Project Management: Assist in tracking project deliverables and timelines, supporting the executive team in monitoring and achieving strategic goals.
- Event Coordination: Assist with planning and coordinating executive-level events, board meetings, and company functions.
- System and Processes Management: Oversee the management of key systems and processes, including onboarding and offboarding of team members, handling invoices and purchase orders, processing legal documents, and managing expenses to ensure smooth and efficient operations across all administrative functions.
Qualifications
Qualifications
- Education: Bachelor’s degree preferred or equivalent experience in business administration, finance, or a related field.
- Experience: 3-5 years of experience providing executive-level administrative support, with some experience in managing budgets, invoices, and purchase orders.
Personal Attributes
- Proactive: Anticipates the needs of the executive team and acts accordingly.
- Adaptable: Thrives in a dynamic environment with shifting priorities.
- Collaborative: Works well with others, fostering teamwork and open communication.
- Dependable: A reliable self-starter with a strong work ethic.
Work Environment
This position is fully remote, with occasional travel required to support executive events and meetings. Flexibility with hours may be needed to accommodate the executive’s schedule across different time zones.
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.