Administrative Assistant
The posted compensation range of $15.56 - $21.40 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
As our Administrative Assistant at CHI St. Joseph's Health Hospice Care, now part of CommonSpirit Health formed between Catholic Health Initiatives (CHI) and Dignity Health, you’ll be a vital part of our office team, supporting our Director and staff to keep things running smoothly. Your success in this role stems from your ability to be kind and personable, while still maintaining your work output. You will take hospice calls, greet visitors, and attend meetings with everyone from nurses to Home Health Aides.
You'll do a lot of work in various Google programs: Docs, Sheets, Drive, and Calendar, to name a few. You'll also handle sensitive information, so you know that confidentiality is a must. And while our environment can get very busy at times, you'll stay calm and work through it, knowing the whole team is here to help if you have an issue.
Benefits
While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, and more!
Responsibilities
- Provides assistance to Director, preserving the confidential nature of items of which he/she has knowledge.
- Performs secretarial and clerical duties to support hospice agency including maintaining the medical records, forms, supplies, postage and general office condition in an orderly manner.
- Handles all correspondence for the hospice organization.
- Coordinates meeting schedules and maintains minutes of meetings as directed.
- Responsible for the admission packets and the scanning of all documents.
- Answers telephone inquiries and channels them appropriately.
- As necessary, sends physician's orders for signature. Keeps current log of what is sent and tracks receipt of signed document.
- Closes patient’s clinical record and ensures discharge summaries are routed to doctor upon client discharge.
- Assists with work orders for hospice equipment and building maintenance.
- Assists with patient scheduling, notifies HHA's of weekly schedules and notifies facilities of HHA schedules.
- Assist with maintaining staffing schedule
- Assists with patient admissions and runs reports out of clinical software as assigned.
- Assists updating the kronos timekeeping system for staff payroll needs.
Qualifications
- High School Diploma required.
- Excellent organizational and communication skills required.
Preferred:
- Two (2) year degree or equivalent experience in word processing, google docs and computer skills.
- Previous home care or hospice experience
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Apply
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.