Administrative Assistant
The posted compensation range of $23.00 - $32.66 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
St. John’s Regional Medical Center located in Oxnard California is a recognized as a Top 250 Hospital in the Nation and as one of America’s 100 Best Hospitals for Cardiac Care by Healthgrades. St. John’s Regional is a part of Dignity Health’s Southern California Division and is a member of CommonSpirit Health the largest not-for-profit health care system in the nation boasting an integrated network of top quality hospitals with physicians from the most prestigious medical schools and comprehensive outpatient services - all recognized for quality safety and service. Each hospital is supported by an active philanthropic Foundation to help meet the growing health care needs of our communities. Learn more at www.dignityhealth.org/StJohnsRegional.
Administrative Assistant - Nursing Administration
St. John’s Regional Medical Center
St. John’s Regional Medical Center is seeking a highly organized and detail-oriented individual to join our Nursing Administration team as an Administrative Assistant. This role provides essential support to the Director of Nursing and other nursing leadership, ensuring smooth operations and efficient
Our Benefits:
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and continuing education.
- Access to cutting-edge medical resources and technology.
- Supportive and collaborative work environment.
- Paid time off and holiday benefits.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for the Director of Nursing and other nursing leadership.
- Prepare and distribute meeting agendas, minutes, and presentations.
- Handle incoming calls, emails, and correspondence, providing accurate information and directing inquiries appropriately.
- Maintain and update department files, records, and databases.
- Assist with budget preparation and tracking.
- Order supplies and equipment for the department.
- Facilitate communication between the Director of Nursing and other departments within the organization.
- Prepare and distribute reports, memos, and other documents as needed.
- Assist with the development and implementation of department policies and procedures.
- Provide administrative support for special projects and initiatives within the department.
- Assist with data collection and analysis for reports and presentations.
- Prepare and distribute materials for training and educational programs.
- Perform other administrative tasks as assigned.
Qualifications
- Minimum of 5 years of experience with medical office management is preferred.
- Basic knowledge of medical rehabilitation insurance and outpatient billing processes is desirable.
- Excellent interpersonal skills and the ability to effectively work with all publics.
- Must be able to establish and maintain working relationships with physicians supervisors center staff and third party payors.
- Demonstrates advanced working knowledge of the principles standard practices procedures and equipment utilized in office management.
- Self-motivated and able to achieve results through good organizational skills.
- Demonstrate teaching and leadership skills including a proficiency for conceptual thinking motivating teaching principles and problems solving.
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.