Executive Administrative Assistant
The posted compensation range of $20.52 - $28.22 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
THIS POSITION WILL BE HYBRID WITH SOME DAYS AT THE CORPORATE LOCATION IN LOVELAND, OHIO
The Executive Administrative Assistant is responsible for providing support for the Senior Leadership Team of Health at Home. The Executive Administrative Assistant performs and coordinates assigned administrative activities involving data and document processing, storing, retrieving, and integrating information for dissemination to internal and external customers. Serves as an information and communication coordinator; assists with planning and scheduling meetings and appointments; organizes and maintains paper and electronic files; manages projects; conducts research; and disseminates information. Works independently or works with a team of administrative assistants.
Responsibilities
1. Supports CommonSpirit Health at Home’s mission to make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. Our mission aligns and supports with that of our parent health system; supports CommonSpirit Health and CommonSpirit Health at Home’s values, strategic goals and high standards of customer service; consistently lives People First Behaviors; and follows the policies and procedures of the organization.
2. Adheres to the Corporate Compliance Program, including confidentiality of HIPAA health protected health information.
3. Proficient in Google Suite including Docs, Sheets, Slides, Chat and Google drive
4. Manages calendars for executive(s), in addition to making travel arrangements to include preparing executive(s) itinerary with all pertinent trip information, coordinating meeting logistics such as room set up, providing printed materials, making meal arrangements, and creating appointments.
5. Coordinate board meetings, includes but is not limited to scheduling and board packet compilation (preparation of draft agenda, minutes from prior meeting, financial statements, and operations reports).
6. Maintains and updates Administrative, Clinical, Home Health, Hospice, and HIPAA policies and procedures manuals and uploads to Intranet.
7. Maintains office efficiency which includes cleanliness and neatness in common areas as well as ordering supplies when needed.
8. Maintains office records; electronic and paper filing system, ensures security of files, ensures effective transfer of files and records, retains, transfers and disposes of records according to retention schedules and policies.
9. Creates, modifies and formats reports and presentations.10. Processing monthly expense reports for executive(s).
11. Responsible for answering the front desk phone and sorting mail.
12. Will be responsible to back-up Office Manager in absence.
13. Must maintain confidentiality in all communications and maintain a positive professional image individually and regarding the company in communications and interactions.
14. All other duties as assigned.
Qualifications
High School Diploma or equivalent
At least five years experience in similar position
Excellent writing, editing and speaking skills.
Excellent computer skills with knowledge of multiple software programs used by the organization.
Excellent computer skills with knowledge of multiple software programs used by the organization and the ability to type 50+ words per minute.
Working knowledge of office equipment.
Highest level of confidentiality required.
Consistently works as a team player.
Excellent planning and problem solving abilities, organizational skills, detail orientation, and appropriate follow-up
Ability to work without detailed supervision
Able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Strong track record of achieving targets
Ability to perform well under pressure and to manage crises
Polished political and diplomatic communication skills
Well-developed social skills, intelligent, clear-thinking, resourceful
- Embrace a generous company annual bonus structure that rewards your hard work!
- Excellent Vacation Plan to recharge
- Seven paid holidays/four floating holidays (PTO)
- Blue Cross Blue Shield Standard PPO Plan/High Deductible Health Plan
- Delta Dental Plan
- EyeMed Vision Plan
- Fidelity 401(K) Plan
- Lyra Mental Health Benefits
- Cigna Life/AD&D Plans
- Cigna Long Term Disability
- Cigna Short Term Disability
- Cigna Critical Illness/Group Universal Life Insurance
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Apply
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
No featured jobs
No recently viewed jobs
You have no saved jobs
Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.