Administrative Assistant
The posted compensation range of $17.89 - $24.60 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
In Central Minnesota, you’ll find quality health care as near to you as CHI St. Gabriel’s Health in Little Falls, part of CommonSpirit Health. We’ve been serving this area since 1892 and we have the equipment, experience, and expertise to offer you a full range of the latest health services.
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
CHI St. Gabriel's Health provides you with the same level of care you provide for others. We care about our employees' well-being and offer benefits that complement work/life balance.
We offer the following benefits to support you and your family:
- Health/Dental/Vision Insurance
- Flexible spending accounts
- Voluntary Protection: Group Accident, Critical Illness, and Identity Theft
- Free Premium Membership to Care.com with preloaded credits for children and/or dependent adults
- Employee Assistance Program (EAP) for you and your family
- Paid Time Off (PTO)
- Tuition Assistance for career growth and development
- Matching 401(k) and 457(b) Retirement Programs
- Wellness Program
Responsibilities
The person serving in the position of Administrative Assistant provides primary support to the CEO/CFO and Board of Directors. The Administrative Assistant provides a wide variety of standard, advanced and confidential/sensitive administrative support services. Multitasking, greeting the public, representing the hospital in a professional manner and exercise initiative and judgment in resolving routine and some complex inquiries, and making decisions within the scope of assigned authority. Excellent organizational and time management skills, work independently or as an effective team member. Skills required include problem solving, adaptability, planning, business acumen, collaboration and open communications. Professional and be able to maintain credibility, trust, and support of senior executives.
Essential Key Job Responsibilities
Administrative Support
- Primary administrative support for the President and CFO.
- Schedules meetings, maintains calendars, responds to inquiries via phone and typed correspondence.
- Books travel arrangements including air, hotel and car.
- Schedules conference registrations.
- Processes expense reports.
- Opens and routes mail to the appropriate staff as needed.
- Codes and routes expense invoices.
- Processes time off requests and weekly timecards in KRONOS.
- Provides administrative support to the Sr. Leadership team as needed.
- Provides assistance with advocacy correspondence.
- Assists with organization-wide communications including memos and announcements.
- Organizes hospital events related to safety goals, celebrations and recognition.
Board of Directors
- Provides administrative support to the board of directors.
- Works with the President to create meeting agendas, assembles and distributes meeting materials, handles meeting logistics.
- Maintains board of director files including annual conflict of interest statement, Our Values and Ethics at Work statement, board education, etc.
- Attends meetings to record accurate minutes and ensures all meeting minutes are signed and filed.
- Organizes holiday social and other events for board members, physicians and department leaders.
- Provides administrative support to board sub committees.
Medical Staff
- Works with Chief Nursing Officer to create agenda, assembles and distributes meeting materials for medical staff meetings including Medical Executive Committee, Medicine Department, Surgery Department and ER/OP Department.
- Attends meetings to record accurate meeting minutes, ensuring that all minutes are signed and filed.
- Coordinates interview schedules and socials for medical staff candidates.
Qualifications
High school Diploma
Excellent written and verbal communication skills
Mastery level of office skills and all office software products
Preferred
5 years at an executive support level
Bachelor’s degree or AAS in business or business management
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Apply
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.