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Department Support Assistant

CHI Saint Joseph East Lexington, Kentucky
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The posted compensation range of $15.00 - $21.47 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2024-389160 Employment Type Full Time Department Women's Breast Center Hours/Pay Period 80 Shift Day Weekly Schedule Monday- Friday 8-4:30 Remote No Category Administrative and Clerical
Overview

Welcome to Saint Joseph East, a 217-bed, full-service, community hospital located in a convenient setting in Lexington, Kentucky. Saint Joseph East also includes theWomen's Hospital at Saint Joseph East which is dedicated to supporting the well-being of women in Central and Eastern Kentucky and serves a 16-bed Level III Neonatal Intensive Care Unit (NICU).

Whether you are an experienced healthcare professional or working toward that, we invite you to experienceHello Humankindness with us! CHI Saint Joseph Health provides you with the same level of care you provide for others. We care about our team members well-being and offer benefits that complement work/life balance such as:

  • Paid Time Off (PTO)
  • 401(k) and 457(b) Retirement Programs with matching
  • Medical/Dental/Vision Insurance
  • Mental Health resources for you and your family
  • Wellness Program with rewards up to $450
  • Tuition Reimbursement for future career growth and development
  • Adoption Assistance
  • Voluntary Protection: Accident, Critical Illness, Identify Theft and Pet Insurance
  • Short and Long Term Disability 
  • Free Premium Membership to Care.com with preloaded credits to support adult and child care needs
  • Employer Discounts
  • Relocation Assistance*
  • Employee Referral Bonuses up to $7,500*
  • Sign-on Bonuses up to $10,000*
  • Education Assistance (student loan payoff) up to $24,000*

*for eligible hires


Learn more about Saint Joseph East and its awards and recognitions here:Saint Joseph East


Responsibilities

Job Summary / Purpose

The staffing secretary is responsible for the coordination of the centralized staffing function for the department of nursing to include assisting supervisory personnel in identifying and meeting staffing needs. This position also provides clerical support as needed to the various Nurse Managers.

Essential Key Job Responsibilities

  1. Assesses daily staffing needs on each unit/program and assists unit personnel as needed by telephoning staff, posting needs, and/or utilizing resource team/PRN personnel.
  2. Acts as contact for nursing personnel call-ins and possible shift changes.
  3. Provides clerical and secretarial support to the house supervisors, and Nurse Managers by typing correspondence, reports, etc. as necessary.
  4. Maintains statistics and information related to staffing variances.
  5. Monitors and reports overtime hours.
  6. Monitors and records 1:1 staffing for monthly reports.

  1. Coordinates off grounds appointments with staff and transportation.
  2. Order supplies and stock as needed for the Nursing Department.
  3. Maintains time/attendance records for resource team members.
  4. Other duties as assigned

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.


Qualifications

Required Education and Experience

A high School diploma or equivalent

Required Licensure and Certifications

None

Required Minimum Knowledge, Skills, Abilities, and Training

Two years clerical or secretarial experience is preferred.

Good computer and Word processing skills including 45wpm typing speed.

Good communication skills and people skills.

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.