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Executive Assistant

Baylor St Luke's Medical Center Houston, Texas
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The posted compensation range of $24.59 - $33.81 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2024-381312 Employment Type Full Time Department Administration Hours/Pay Period 80 Shift Day Weekly Schedule Monday - Friday (8:00am - 5:00pm) Remote No Category Administrative and Clerical
Overview

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients visitors staff and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.


Responsibilities

Serve as the executive assistant to the Hospital President and Senior Vice President.  Oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts, and has accountability for relieving them of routine matters through appropriate independent action.  The position requires considerable knowledge of the organization, policies and practices in making routine administrative decisions and in the approach to take to handle non-routine situations. 

1. All duties of Administrative Assistant Sr

2. Provide complex and confidential administrative support to the Hospital and Market President and Senior Vice President.

3. Proactively and independently manages the executive calendar, including scheduling all appointments.

4. Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.

5. Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.

6. Represent Market President and SVP as primary contact for and liaison with internal and external stakeholders.

7. Serve as executive meeting planner/coordinator, handle travel arrangements as necessary including transportation and lodging, prepare related itineraries, and maintain accurate records for reimbursement purposes.

8. Arrange, and participate in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping.

9. Support the annual budget process for the executive office to include expenses and programs in coordination with the Finance team. 

10. May provide coordination of administrative projects and/or the administrative portions of projects or activities.


Qualifications

Required Education and Experience

*High School Diploma/GED

*Five (5) years previous administrative experience supporting an executive.  

Preferred Education and Experience
• Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.

• Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process.

• Must be self-motivated, and able to take ownership of projects/assignment.

• Must be a team player.

• Must have excellent customer service skills with outstanding follow-up.

• Strong interpersonal, verbal and writing skills.

• Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills

• Ability to create and revise Word, Excel, PowerPoint and Vision documents

• Advanced Microsoft Office product competency, which may be tested through pre-employment assessment

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.