Secretary Specialist
The posted compensation range of $15.00 - $19.82 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
Come check out our new wages! $15.00 per hour starting and increases with experience.
Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come.
CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services. CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota.
CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care.
Responsibilities
Job Summary / Purpose
Performs a variety of secretarial, receptionist and administrative assistant duties and office procedure establishment for accurate and continuous flow of information/data to provide efficient and cost effective operation of the department, rendering these services with respect for each person’s own personal worth and dignity.
Essential Key Job Responsibilities
- Attains completion of department goals/objectives as established for the current fiscal year
- Plans, develops, creates, implements, and maintains office procedures for managing the unit’s workflow
- Composes and prepares correspondence of an official and sensitive nature.
- Develops and prepares meeting agendas and material for the manager, supervisors, committee members and other participants.
- Establishes methods, processes, and procedures to collect various data sources, compile data into reports, spreadsheets, databases for use by others. Examples include: Infectious illness report, monthly financial reports, procedure statistic reports.
- Establishes and maintains record keeping and filing systems in accordance with departmental systems. Classifies, sorts and files correspondence, records and other documents accordingly. Purges files in accordance with policy and regulations
- Assists with gathering accounting-related data for unit budget monitoring and development.
- Answers telephone courteously and directs calls appropriately
- Supports policy and procedure process by typing policies, maintaining policy system, committee agendas and minutes
- Media room coverage. Manages image workflow, routing, retrieving images, burning CDs, and other activities.
- Schedules and maintains the appointments, schedules meetings as requested
•Uses the PC computer programs such as Word Processing, Data Base, spreadsheets, and scheduling programs. Inputs and retrieves data from the computer system and the PC computers.
Qualifications
Required Education for Staff Job Levels | Preferred Associate degree with major coursework in office support or business or office education. |
Required Minimum Experience | Two (2) years’ experience performing a variety of complex office support, clerical or secretarial work which included opportunities for functioning as a project coordinator, team leader, or lead worker. Additional work experience as just described may substitute for the education requirement on a year-for-year basis. |
Required Minimum Knowledge, Skills and Abilities | Types 45-50 wpm, net; dictation equipment, operate calculator; proficiency with word processing and personal computer applications; skilled with reading, spelling and sentence structure. Ability to function independently with little or no instructions |
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Apply
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.