Executive Administrator to Senior Executive VP and Chief Administration Officer
The posted compensation range of $29.16 - $42.28 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
- US-CO-Englewood | US-IL-Chicago | US-AZ-Phoenix | US-CA-Rancho Cordova |
Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.
Responsibilities
As an Executive Administrator at CommonSpirit Health, you will be a vital member of our leadership team, providing comprehensive administrative support to our Senior Executive Vice President and Chief Administrative Officer, as well as the Office of the Chief Executive Officer. You will play a critical role in ensuring the smooth and efficient operation of these key offices. Your ability to be personable, proactive, and highly organized while managing day-to-day tasks is crucial to your success. You will be entrusted with handling a variety of administrative responsibilities, participating in meetings with clinicians, leaders, and other C-suite members, and maintaining the highest level of confidentiality.
Responsibilities:
- Provide high-level administrative support to the Senior Executive Vice President and Chief Administrative Officer, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.
- Support the Office of the Chief Executive Officer with administrative tasks, as needed.
- Act as a liaison between the Senior Executive Vice President and internal and external stakeholders, including executives, clinicians, and business partners.
- Prepare meeting agendas, presentations, and minutes, ensuring accurate and timely distribution.
- Manage confidential information with discretion and integrity.
- Coordinate and organize meetings, conferences, and events, including logistics, catering, and materials preparation.
- Manage and reconcile expense reports.
- Maintain organized filing systems, both electronic and physical.
- Utilize Google Suite programs (Docs, Sheets, Drive, Calendar) proficiently to create, edit, and manage documents, spreadsheets, and presentations.
- Anticipate the needs of the Senior Executive Vice President and proactively address issues and challenges.
- Maintain a calm and resourceful demeanor in a fast-paced environment, knowing that team support is available.
- Embrace and embody CommonSpirit Health's core values of Compassion, Inclusion, Integrity, Excellence, and Collaboration in all interactions.
Qualifications
Qualifications:
- Education: High school diploma required. Bachelor's degree preferred.
- Experience: Minimum of 5 years of experience providing administrative support to senior-level (C-Suite) executives.
- Skills:
- Exceptional organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Google Suite (Docs, Sheets, Drive, Calendar).
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion.
- Ability to work independently and as part of a team.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Strong problem-solving skills.
- Other Requirements:
- Commitment to CommonSpirit Health's mission and values.
- Ability to work occasional overtime and travel, as needed.
Benefits:
CommonSpirit Health offers a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- Paid time off (PTO)
- Retirement plan with employer match
- Life insurance
- Disability insurance
- Employee assistance program (EAP)
- Professional development opportunities
- Tuition reimbursement (if applicable)
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Apply
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.