CMMS Program Administrator Facilities
The posted compensation range of $33.60 - $48.73 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
Responsibilities
The position is responsible for providing leadership of the Computerized Maintenance Management Software (CMMS) system through: (a) ensuring accuracy of equipment within database; (b) standardization of preventive maintenance tasks for similar equipment across different facilities; (c) development of specific training materials and technical support for the effective use of the CMMS system; (d) development of business processes to capture equipment warranty information within software system; and (e) review and distribution of monthly management reports.
The CMMS Program Administrator carries out his/her duties by adhering to the highest standards of ethical and moral conduct, acts in the best interest of CommonSpirit Health and fully supports CommonSpirit Health’s Mission, Philosophy and Core Values. This position requires the full understanding and active participation in fulfilling the mission of CommonSpirit Health, and the goals and objectives of the National Real Estate Services
department. It is expected that the incumbent demonstrate behavior consistent with the Core Values and Behavioral Competencies for Leadership of CommonSpirit Health.
This position reports to the CMMS Program Administrator and works closely with the Directors/ Managers, Corporate Facility Services, and the Project Finance Specialist in the management and use of the Computerized Maintenance Management System. Additionally, this position works closely with hospital facilities departments throughout the CommonSpirit Health portfolio.
Scope of Accountabilities
- Serves as the primary contact for CMMS users in the plant operations and maintenance department and IT, to include updating workflow and applying, testing, and verifyingfixes/patches.
- Ensures the accuracy and currency of plant operations and maintenance database, including asset attributes, and warranty information.
- Develops and implements procedures for CMMS management and administration in compliance with CommonSpirit Health policy.
- Develops user-group specific training materials and provides technical training to CMMS users, to include coaching and assisting users to adopt new work place practices.
- Uploads preventive maintenance and predictive maintenance tasks, warranties and maintenance contracts.
- Verifies and categorizes all work orders including preventative maintenance, corrective maintenance, administrative, minor projects, and warranty tickets as well as electronic assignment of work to the facilities team are being utilized.
- Assist with the development of standard operating procedures to increase productivity,
decrease equipment downtime and, improve quality. - Maintains connectivity between the CMMS system and the capital planning databases to ensure the two software systems are kept current and update one another.
- Archives and restores data, supports and maintaining CMMS reports, running queries, and creating ad hoc reports.
Key Skills and Knowledge:
- Comprehensive knowledge of maintenance management of hospital stationary and mobile infrastructure or industrial process related equipment is preferred.
- Strong analytical skills to include proficiency in PC based applications (Excel and Access including advanced functions such as graphics, pivot tables, macros and database management).
- Experience working with complex, large-scale relational databases, statistical programs, and other tools to compile and interpret quantitative data. Track record of maintaining high-quality standards for the organization. Understands key process issues and makessure process improvements happen.
- Synthesizes all forms of research into clear, thoughtful, actionable deliverables.
- Excellent analytical and communication skills.
- Good presentation, leadership, and management skills.
Qualifications
- Bachelor’s degree in Engineering, Information Technology, Business Administration or related field and three (3) years’ experience working with Computerized Maintenance Management Software (CMMS) relating to the maintenance of healthcare equipment
- Ability to administer and configure CMMS database and applications, including implementation, setup, maintenance, deployment, upgrade and customization.
- Solid understanding of CMMS system’s operations from user point of view.
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.